Security of company and client information is top priority for any kind of business. Disposal of documents also plays a vital role in the overall security of sensitive data. With all this awareness regarding protection towards sensitive details, people still make errors, while disposing the major documentation.
Mistakes to avoid while disposing major documents
Use of paper shredder
Document destruction means shredding the paper to small pieces. You can hire shredding services because doing it in a paper shredder all by yourself can be time-consuming, especially if it is done manually. The speed is also constrained and will depend on the equipment you choose.
Speed is defined by the number of sheets the machine can shred at once, motor speed and time taken for shredder to cool before running again. Shredders have bad rep for paper jams, so you need to feed specific document in one session.
Not adhering to document destruction laws
Specific laws are essential to adhere to regarding document disposal comprising of sensitive information. For example, health or personal identifiable details. Both need to be disposed according to federal and state laws.
User mistakes need to be avoided, so it is wise to hire Houston shredding professionals. They visit onsite, if you prefer and dispose all the documents. They are certified, so you are ensured that the practices that meet legal document disposal needs get fulfilled.
Customers are even given a certificate of documentation, which proves that all your documents got destroyed as per the information security laws.
Keep documents for very long
Confidential records are kept for some years but if they are not needed now then dispose them instantly. It reduces the privacy breech risks. Other reasons to dispose of confidential records on time is you may need to give them, if demanded for some legal purpose.
Timely destruction will protect from specific legal issues as well as defend you or your customer from struggling with identity theft issue.
If there is less office space outdoors than choose plant based shredding company. The shredding gets done at the service provider’s location. The containers filled with documents to be destroyed will be hauled from your facility in a secured truck and transported to a secured shredding yard.
It means your office environment will not be disturbed and moreover you can ask for a video surveillance process. It means you get to view the documents getting destroyed. The vendors are certified, so your documents can be kept away from getting into wrong hands as well as be on right side of law.